Why am I receiving an Expiration Message from IRBNet?

2010 Jan 26 Posted by Courtney Jarboe

 Capella’s IRB (Institutional Review Board) is making a change to promote the timely completion of the IRB process and help learners keep their dissertation on track. This procedural change took effect on July 13, 2009 to help learners better manage their IRB application. There are now time limits on finishing submissions that are incomplete or deferred, and for applications that receive conditional approval. If the application requires further information or modifications after the original submission, this new procedure will help learners stay on track to complete it.

Summary of changes

Incomplete submissions: The IRB Office notifies researchers if an application is incomplete or missing required documents. Once notified, the researcher has 30 calendar days to meet the requirements. If necessary, the researcher can request one extension of 30 additional calendar days to complete the submission. This is done by submitting an Extension Request Form.

If the study is incomplete and the researcher has not submitted an extension request within the first 30 days, the study will be withdrawn and the researcher will need to create a new submission on IRBNet.

Studies deferred for revisions: Once a study has been deferred for minor or major revisions, the researcher has 60 calendar days to complete the requested revisions. If necessary, the researcher can request one extension of 60 additional calendar days to complete the requested revisions by submitting an Extension Request Form.

If the revisions are not completed and the researcher has not submitted an extension within the first 60 days, the IRB application will be withdrawn and the researcher will need to create a new submission on IRBNet.

Studies approved with stipulations (formerly known as conditional approval): If a study has been approved with stipulations, the researcher has 60 days to meet the stipulations. If necessary, the researcher can request one extension of 60 additional calendar days to meet the stipulations by submitting an Extension Request Form.

If the stipulations are not addressed and the researcher has not submitted an extension within the first 60 days, the study will be suspended and the researcher will need to create a new submission on IRBNet.

If your study was approved it may be expiring. If this is the case (and always check your submission first), you will need to consider submitting a continuing review form (at least 6 weeks before expiration). More details about continuing review and IRB oversight requirements can be found in the Research and Scholarship Center on iGuide.

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IRBNet Uptates

2009 Dec 7 Posted by Courtney Jarboe

IRBNet has made additional updates to their software. Please see the message below that is directly from IRBNet. If you have questions, please contact researchandscholarship@capella.edu.

Dear Friends,

IRBNet is pleased to announce a number of new enhancements now available on the IRBNet National Research Network.  These new tools are focused on enhancing the accessibility of key information and documentation within IRBNet, including faster access to review documentation, new committee member libraries, and a new “forms and templates” option for both researchers and committee members.  These features heighten the user experience for investigators, committee coordinators, administrators and reviewers.

The enhancements are now available in production (www.irbnet.org) and on the training site (training.irbnet.org).  The tools are self-explanatory and require no training.
 
Key Features and Functionality

Reviews:
Study Coordinators, Principal Investigators, Reviewers and Administrators may directly locate complete project review histories and Board Documents via the new “Reviews” menu option found within the Project Administration menu category.  This will enable a more rapid, intuitive access of review documentation, and places all published board documents for the project on one screen for a comprehensive overview of board activity.

Committee Libraries:
This new feature enables Submission Coordinators to use the Library Manager to create a “Committee Library” of reference materials for easy access by Committee Members, similar in concept to the familiar Researcher Libraries. We recommend that Submission Coordinators develop Committee Libraries to help streamline the review process your reviewers follow, and as an information source to provide clear guidance and support to your committee members.  Once created and published, Committee Libraries may be easily accessed within the new Forms and Templates tool.  Suggested documents in the Committee Libraries may include, but are not limited to: Committee SOPs, Reviewer Checklists, Training Materials, and other documents critical to Reviewer success. 
 
Forms & Templates:
This new feature provides easy access to both the existing Researcher Libraries as well as the new Committee Libraries via the new “Forms & Templates” menu option found within the Other Tools menu category.  Now Study Coordinators, Principal Investigators, Reviewers and other interested parties may readily find your guidance documents, forms and other reference materials immediately upon logging into IRBNet.  This very self-explanatory tool will enable immediate access to your guidance and documentation, and will not require training.

All of these new enhancements are extremely intuitive but we encourage our IRBNet Submission Coordinators to take time to become familiar with these tools.  We hope you, your research community and your committee members enjoy using these powerful new features.

Stay tuned for more changes afoot on IRBNet!

Best regards,

The IRBNet Support Team
www.irbnet.org

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